Shipping Clerk

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Shipping Co-Ordinator duties and responsibilities include but are not limited to: 

• Creating formal packing lists for domestic and international shipments. 

• Completing import document coordination and tracking with accounting, purchasing, and customers as needed. 

• Securing truck, air and ocean freight quotations for domestic and international shipments. 

• Routing international export/import shipments including detailed customer communications. 

• Preparing international export shipping documents including commercial invoices, NAFTA forms, and certificates of origin ensuring accuracy, neatness, and conformance to policies and procedures; distribute to appropriate internal customers. 

• Securing customer approval for export documentation. 

• Maintain on time deliveries to customers 

• Obtaining freight quotes for sales/customers. 

• Maintaining and updating internal schedules. 

• Verifying and approving freight and customs invoices. 

• Verifying commercial invoicing coincides with contract requirements. 

• Troubleshooting international shipment issues as needed. 

• Retaining detailed and accurate documentation for domestic and international shipping. 

• Communicating shipping issues and resolutions with appropriate internal or external customers. 

• Inventory Cycle Counts. 

• Assisting in warehouse where necessary. 

• SAP Business One job duties as required and assigned. 

• Build and maintain working relationships with distribution. 

• Performing other related duties as required and assigned. 

QUALIFICATION AND SKILLS 

• High School diploma or GED.(GCSE / A Level or equivalent) 

• Minimum three year related experience 

• Ability to travel on an as needed basis – domestically or internationally up to 25% of the time, in office and industrial plant environments. 

• Establish and maintain effective working relationships with co-workers, customers, and vendors. 

• Respond to requests and inquiries from internal and external customers. 

• Understand and follow oral and written instructions. 

• Communicate clearly and concisely, both orally and in writing. 

• Operate a variety of office machines, including but not limited to copiers and fax machine. 

• Ability to work independently on assigned tasks; as well as, to accept direction on given assignments.  

• Possess advanced expertise in MS Office reporting tools (Excel, Power BI) and a strong understanding of computers and applications, including internet usage, Adobe Acrobat, and Microsoft Office. 

• Knowledge of international shipping documents rules and regulations. 

• Understanding of Ocean Cargo insurance. 

• Basic understanding of Incoterms 2000 and 2010. 

• Understand and carry out technical instructions. 

• Strong written and verbal communication skills. 

• Self manages; takes initiatives, and can collaborate across geographies and functions in a matrixed environment. 

• High integrity and ethics.